Setting up Gmail for IMAP email storage with Fearntech email system

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The below settings will be needed as you run through this guide, please change the highlighted items with the values that will have been given to you in a welcome email. You will be entering values both for Gmail and for your main email address, so ensure you carefully check which values are appropriate for each setting.

Email address:
Password: your-password

Creating Gmail account, and downloading emails

Create a gmail account. This will be an email storage account, so the name isn’t too important. If you are setting up multiple accounts within an organisation then follow a convention such as

Go to Gmail > ‘Gear’ icon > Settings > Forwarding and POP/IMAP
Ensure Enable IMAP is selected.

Go to Gmail > ‘Gear’ icon > Settings > Accounts
In Check email from other accounts (using POP3), click “Add a POP3 mail account that you own”.
Enter your email address highlighted above (not the gmail one).
Click Next Step.

Username: enter the username highlighted above
Password: enter the password highlighted above
POP Server:
Port: 995
Tick “Always use a secure connection (SSL) when retrieving mail”

Click Add Account.

Select yes for “Would you also like to be able to send mail as…”.
Click Next Step.

Un-tick Treat as an alias.
Click Next Step.

For “Send emails through your SMTP server” screen, enter:
SMTP Server:
Port: 465
Username: enter the username highlighted above
Password: enter the password highlighted above
Secured connection, using SSL: Tick
Click Add Account.

A confirmation email will now be sent to your email address. This email will usually be picked up in Gmail’s first connection attempt your email account, and will appear as a unread item in your new Gmail account inbox.

Keep the ‘Add another email address’ pop-up window open and check your Gmail. Click Refresh icon.
If the email hasn’t arrived, go to:
Go to Gmail > ‘Gear’ icon > Settings > Accounts and Import.
Click “Check mail now” in “Check email from other accounts” section.

Return to the Gmail inbox.
Click on the Gmail Confirmation email.
Click the link in the email, or note the confirmation code and enter it into the pop-up window if it is still open and click Verify.

Go to:
Go to Gmail > ‘Gear’ icon > Settings > Accounts and Import.
In “Send mail as” section, click “Make default” next to your main email address.
In “Check email from other accounts”, it should say “Last checked: x minutes ago”.
Any issues, click ‘edit info’ and verify the email address is correct. If email address is correct, then try re-entering the password highlighted above (not the gmail password).

Accessing email from your devices

Now Gmail should be receiving emails, so we can tackle the next stage – accessing the Gmail account from your computer and/or tablets, phones and other devices.

Settings vary by device so it is difficult to give a complete step by step guide.

On a smartphone or tablet – using the Gmail app

This is the simplest to set up – simply install the Gmail app (if not already installed), open the app, go to Settings > Add account > Google and follow the on-screen instructions. Use the Gmail email address and password. Once set up send a test message to another email account. Check that the sender address is your email address highlighted at top of this article.

On a desktop or laptop computer

Also on a smartphone if you want all your emails to be in your main email inbox.

Firstly try the Google Getting Started with IMAP and POP3 troubleshooter (opens in new window):

Use the following settings where asked:

Incoming Mail (IMAP) Server:
Port: 993
Username: Gmail email address
Password: Gmail password
Requires SSL: Yes

For the outgoing server, use your email address settings highlighted above – not Gmail. The client you are using may try to auto-setup your account at this point. This will mean that the “send as” settings will be incorrect.
You will therefore need to go into your device/client settings, and change the outgoing server details as below:

Outgoing Mail (SMTP) Server:
Port: 465
Use same settings as incoming mail server: No
Email address: enter the email address highlighted above
Username: enter the username highlighted above
Password: enter the password highlighted above
Requires SSL: Yes
Requires authentication: Yes

Recommended additional IMAP client settings

On an Apple Mac

Use the desktop settings above. Try to specify settings manually, rather than using automated set-up as the automated set-up sometimes can default to POP rather than IMAP.

London Business Moves website launched

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A simple, clean design was required for London Business Moves, a business relocation company in yes – London… 🙂

London business relocation

jQuery based slideshow, and a bespoke design. Give them a visit if you are a London area business looking to relocate.

Folkestone Driving School

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Have updated WB Driving School for Folkestone driving lessons. The website is now fully responsive, and focuses on the great offers available from the driving school.

Online skincare website launched

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Online skincare product supplier Skinaddict was launched last month and is now taking orders. They specialise in Environ and DermaQuest products and are the only online retailer certified as official stockists for both brands.

The website uses the Volusion eCommerce platform, our involvement being in managing the store set up process, fine-tuning the site template, and helping to add their products and content.

A skincare blog has now also been added for skincare tips and news.

Protecting your Twitter account from hackers

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Hacking and Phishing attacks have been a problem on Twitter for a while, and they show no signs of slowing down so I thought I would post some tips to help other Twitter users not become the next target on the hacker’s list.

There are two main methods by which a hacker can compromise your Twitter account:

1) Phishing

The main method to hack your account is to simply trick you into giving the hacker your account details, or trick you into allowing a rogue App access to your Twitter account.

Do not click on DM's like this one!

A usual way for a hacker to do this, is to send a Direct Message to you from an already hacked follower account. This message has taken the form of ‘This person is spreading nasty rumours about you’, or ‘Look what people are saying’, or more recently ‘how is this possible?’, or ‘what?’. The message will also contain a link, typically created through a URL shortening service such as If you click on this link then you will be taken to a fake Twitter website where you are asked to confirm your Twitter details and/or allow access to a Twitter App.

After doing this, the hacker can access your account and can re-send the DM on your behalf to the next wave of targets (all your followers…). Tweets will also be posted to your timeline, with links to spam or malware.

2) Password cracking

The less likely way for a hacker to gain access to Twitter accounts, is to simply keep trying variations of passwords until they find the correct one.  This might sound unlikely, why would someone bother hacking your account in preference to anyone else on Twitter. However, most hacking is performed using automated scripts, and so the image of a hacker sitting in front of a computer targeting you personally hasn’t been true for several years.

Their hacking script will build (and add to) a list of target accounts, and then keep trying passwords over a long period of time until the correct password is found. Obviously, if you have a common and/or simple password then within a few days, weeks (or even months) your account is vulnerable to this sort of attack.

Once the hacker has access to your account then they can  use automated scripts to send out spam direct messages to all your followers, or post spam tweets on your behalf.

How to prevent being hacked

  1. Change your password to something which is complicated and over 8 characters long. It should contain a mix of upper-case, lower-case, numbers, and special characters such as ‘@’, ‘!’, and ‘$’. Your password must not be the same as your username, or commonly used phrases such as ‘mickeymouse’ or ‘abc123’. It also should not be a name or common word/phrase as these are vulnerable to ‘dictionary’ attacks.
  2. If you receive a DM from someone you don’t normally have contact from, or if a DM seems out of context, or contains a link, then don’t click on the link. If the DM could be genuine, then send a reply to the sender and ask them to confirm that it is genuinely from them.
  3. If you see an ‘out of context’ tweet on someone’s timeline (similar to the below example), then don’t click on the link.

Dont click on tweets like this!

If you have been hacked

  1. Change your Twitter password immediately. Also change the password for the email address that your Twitter account is registered with, particularly if you used the same password for both.
  2. In Twitter, click on the Settings ‘gears’ icon, and select ‘Settings’. Click on ‘Apps’. Review the list of apps which you have allowed access to your account. Click ‘Revoke access’ for any which you do not recognise.
  3. Review your Twitter timeline, and delete any spam tweets.

Hope this helps, the main points to remember are “secure password” and “don’t click on unsolicited links“!

New vets website launched

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We’ve set up websites for vets before, and we can proudly add Kynoch Vets to our client list. Their vet website was launched today, and was set up by Fearntech using WordPress, a customised theme, bespoke elements, and integration with a third party supplier of veterinary articles. Please visit their vet website.